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If administrators can create new seed and package records EBS users and administrators can access the Update tab of the Inventory Manager tool to update their seed and/or package records. The processes are similar in the Create tab but instead, they can you will update the existing records in the Update tab. The process is similar in the Create tab except that you can upload either seed or package records.

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Download template

You must first use the templates provided before uploading the records. You may download either a blank template file or an existing file from a list.

From blank template

1.

  1. Click the Templatebutton.

2.

  1. Select Blank template, then click Packages.

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  1. On the other hand, administrators can download templates for either Seeds or Packages. Both selections will be displayed under the Template button.

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3. The CSV file of the template will be saved on your device. Fill out the template with the information about your seeds and/or packages. You may view the table below as a guide.

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Note

Regular users are limited to uploading package information in the tool, specifically the following: PACKAGE_STATUS, VOLUME, PACKAGE_UNIT, and FACILITY_CODE.

4. Save the edited CSV file on your computer.

From an existing list

1. From the Templatebutton, select Template from list.

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2. You will be directed to the browser with the saved seed or package lists under your program. Choose the list where you will get your template and click Download file ((blue star)). 3. You can choose Then, select Packages.

Info

On the other hand, administrators can download templates for either Seeds or Packages. Both selections will be displayed under the Template button.

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You may view the seed or package lists by clicking the View Summary ((blue star)) icon beside the available list. The modal window will display the existing items in the list.

4. The CSV file of the template will be saved on your device. Fill out the template with the information about your seeds and/or packages. You may view the table below as a guide.

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Note

Regular users are limited to uploading package information in the tool, specifically the following: PACKAGE_STATUS, VOLUME, PACKAGE_UNIT, and FACILITY_CODE.

5. Save the edited CSV file on your computer.

Upload updated records

After inputting the changes to the seed or package records in a template, you may now upload them. Make sure that the data is finalized and correct to avoid errors.

Upload updated

seed records

package records

For regular EBS users and administrators

1. Click the Upload button, then select Seeds Packages.

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2. In the Seed Package File Upload modal window, you may drag and drop the file from your local device or click Browse to upload.

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3. Once the file has been uploaded, click Validate.

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Note

Make sure to upload the file with the correct data. The uploading of an invalid file will be flagged in the modal window.

4. A notification will appear on the browser to confirm the validation of records. The status will change to

Status
colourBlue
titlevalidated
once the validation is successful.

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Note

A status of

Status
colourRed
titleVALIDATION FAILED
will appear if the system encounters errors in uploading records. Click (blue star) to view the error logs.

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Upload updated

package

seed records

1. For EBS administrators only

  1. Click the Upload button, then select

Packages

  1. Seeds.

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2.

  1. In the

Package

  1. Seed File Upload modal window,

you may

  1. drag and drop the file from your local device or click Browse to upload.

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3.

  1. Once the file has been uploaded, click Validate.

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Note

Make sure to upload the file with the correct data. The uploading of an invalid file will be flagged in the modal window.

4.

  1. A notification will appear on the browser to confirm the validation of records. The status will change to

    Status
    colourBlue
    titlevalidated
    once the validation is successful.

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Note

A status of

Status
colourRed
titleVALIDATION FAILED
will appear if the system encounters errors in uploading records. Click (blue star) to view the error logs.

Manage transaction

Once the uploaded records are validated, you may complete the transaction. Your records will be reviewed before completion. You may delete the transaction as well.

Complete transaction

1. Locate the uploaded transaction that you wish to complete and click the Complete File Upload Transaction ((tick)) icon.

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2. A modal window will appear to confirm the transaction. Click Proceed, otherwise, click Cancel.

3. A notification will appear on the browser to process the creation of records. The status will change to

Status
colourGreen
titlecompleted
once the process is successful.

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Delete transaction

1. Locate the uploaded transaction that you wish to delete and click Delete File Upload Transaction ((blue star)).

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2. A modal window will appear to confirm the deletion of the transaction. Click Confirm, otherwise, click Cancel.

Great! You have finally updated seed and package records. Aside from creating and updating records, you may also perform internal seed transfer in the Inventory Manager.