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If administrators can create new seed and package records EBS users and administrators can access the Update tab of the Inventory Manager tool to update their seed and/or package records. The processes are similar in the Create tab but instead, they can you will update the existing records in the Update tab. The process is similar in the Create tab except that you can upload either seed or package records.
Download template
You must first use the templates provided before uploading the records. You may download either a blank template file or an existing file from a list.
From blank template
1.Click the Templatebutton.
Select Blank template, then click Packages.
On the other hand, administrators can download templates for either Seeds or Packages. Both selections will be displayed under the Template button.
3. The CSV file of the template will be saved in on your device. Fill out the template with the information about your seeds and/or packages. You may view the table below as guide.
| Note |
|---|
Regular users are limited to uploading package information in the tool, specifically the following: PACKAGE_STATUS, VOLUME, PACKAGE_UNIT, and FACILITY_CODE. |
4. Save the edited CSV file on your computer.
From an existing list
1. From the Templatebutton, select Template from list.
2. You will be directed to the browser with the saved seed or package lists under your program. Choose the list where you will get your template and click Download file (
). Then, select Packages.3. You can choose
| Info |
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On the other hand, administrators can download templates for either Seeds or Packages. |
Both selections will be displayed under the Template button. |
You may view the seed or package lists by clicking the View Summary () icon beside the available list. The modal window will display the existing items in the list.
4. The CSV file of the template will be saved in on your device. Fill out the template with the information about your seeds and/or packages. You may view the table below as guide.
| Note |
|---|
Regular users are limited to uploading package information in the tool, specifically the following: PACKAGE_STATUS, VOLUME, PACKAGE_UNIT, and FACILITY_CODE. |
5. Save the edited CSV file on your computer.
Upload updated records
After inputting the changes to the seed or package records in a template, you may now upload them. Make sure that the data is finalized and correct to avoid errors.
Upload updated
seed recordspackage records
For regular EBS users and administrators
1. Click the Upload button, then select Seeds Packages.
2. In the Seed Package File Upload modal window, you may drag and drop the file from your local device or click Browse to upload.
3. Once the file has been uploaded, click Validate.
| Note |
|---|
Make sure to upload the file with the correct data. The uploading of an invalid file will be flagged in the modal window. |
4. A notification will appear on the browser to confirm the validation of records. The status will change to
| Status | ||||
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| Note | ||||||
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A status of
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encounters errors in uploading records. Click |
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Upload updated
packageseed records
For EBS administrators only1.
Click the Upload button, then select
Seeds.
2.
In the
Seed File Upload modal window,
drag and drop the file from your local device or click Browse to upload.
3.
Once the file has been uploaded, click Validate.
| Note |
|---|
Make sure to upload the file with the correct data. The uploading of an invalid file will be flagged in the modal window. |
A notification will appear on the browser to confirm the validation of records. The status will change to
once the validation is successful.Status colour Blue title validated
| Note | ||||||
|---|---|---|---|---|---|---|
A status of
to view the error logs. |
|
Manage transaction
Once the uploaded records are validated, you may complete the transaction. Your records will be reviewed before completion. You may delete the transaction as well.
Complete transaction
1. Locate the uploaded transaction that you wish to complete and click the Complete File Upload Transaction (
) icon.
2. A modal window will appear to confirm the transaction. Click Proceed, otherwise, click Cancel.
3. A notification will appear on the browser to process the creation of records. The status will change to
| Status | ||||
|---|---|---|---|---|
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Delete transaction
1. Locate the uploaded transaction that you wish to delete and click Delete File Upload Transaction ().
2. A modal window will appear to confirm the deletion of the transaction. Click Confirm, otherwise, click Cancel.
Great! You have finally updated seed and package records. Aside from creating and updating records, you may also perform internal seed transfer in the Inventory Manager.