Manage lists

Owned by May Ann Sallan
Last updated: Apr 22, 2024 by Rica Aicel Mariano
6 min read

 

The List Manager tool enables you to do many things with your list on top of creating different types of lists. You may view your list’s information; add to your list’s items; update these items; and delete, split, merge, and share your list with others. These tasks can be done with the use of the icons in the Actions column of your List Manager browser.

View list items

On the List Manager browser, locate the list whose items you wish to view then click View List () on its left.

 

Update a list's information

On the List Manager browser, locate the list whose information you wish to edit then click Manage () on its left.

 

Your list will then open and you’ll be directed specifically to the Basic Info tab. From here, you may edit your list’s information and entries as necessary. You may refer back to the list creation user guide for further instructions.

 

Split list

You may split your list into two or more.

1. Locate your list and click More Action () on its left. Then, select Split List.

 

2. On the modal window, specify the number of child lists (the number of lists into which you want your list to split) and in which order you wish them to appear (ascending or descending).

3. Finally, click Split.

In the Remarks column, you can see which list is derived from which. By default, the newly created list patterns its name to the original list and appears on top of the browser

 

Merge lists

The Merge feature enables you to use your selected lists to create a new list from the existing lists of the same type. Take note that you can only merge lists of the same type.

1. Tick the checkboxes of the at least two lists you wish to merge.

2. Click Merge Lists () from the toolbar.

 

3. On the modal window, select between the two options to create your list: Create a new list or Use existing list. You may refer to the drop-down below for the merge list options.

  • Create a new list. This feature allows you to combine the items from selected lists and create a new list containing the combined items. If you choose this option, you need to provide the required information.

The Abbrev and Display Name will be automatically populated based on the name you will provide for your list, but you may still edit them.

 

  • Use existing list. This feature will use one of your existing lists as the new one with the items from your other selected lists for merging.

 

4. To merge lists by using an existing list, Select Use existing list > choose from the lists in the column > and click Merge.

If you opted to create a new list, the newly created list with the merged items will be on top of the List Manager browser. Otherwise, the existing list you selected to be your new list will retain its position in the browser with its count reflecting the total number of merged items.

 

5. To merge lists by making a new list, Select Create new list > create a name for the merge list > and Click Merge.

Great! You have successfully merged lists.

 

Add items to list

This allows you to add more items to your list

1. From the List Manager browser, locate your list and click More Action () on its left. Then, select Add items to list.

 

2. Your list will then open and you’ll be directed to the Add items tab. From here, you may input items you want to add to the list. You may refer back to the list creation user guide for further instructions.

 

Delete a list

This feature allows you to remove a list from the list manager.

1. Locate the list you want to delete and click More Action () on its left. Then, select Delete list.

 

2. On the modal dialog that appears, click Delete to confirm its deletion.

 

Share a list

This feature allows you to share your lists with other programs and users. You can allow the people you share your list with to view it only or edit it.

1. From the List Manager browser, locate your list and click More Action () on its left. Then, select Share list.

 

2. On the modal window, select the program(s) and/or the user(s) you wish to share your list with.

 

3. Click Add.

 

4. To change their permission, select first from the programs and/or users that you have shared the list with, then update the permission they have for the list and click Apply to selected. You may refer to the drop-down below for the permission options.

Read - the user can view only the list
Read/Write - the user can view and edit the list

 

5. Click Close to go back to the Lists browser.

Great job! Now that you know how to create and manage different types of lists, doing breeding activities like creating your experiment or collecting data will go more smoothly since you have prepared the lists that are necessary to accomplish them.